The Whyte Ridge Community Centre is looking to hire a community member as a Program Facilitator/Assistant General Manager.
As a Program Facilitator/Assistant General Manager, you will have the opportunity to connect with, and positively impact the lives of our community members daily! The Program Facilitator/Assistant General Manager is responsible for supporting the operation of the Community Centre, and the management of recreation and leisure programs for the Community Centre that meets community needs and contributes to the quality of life of residents within the catchment area.
This is a part-time position with approximately 20 to 30 hours per week.
Responsibilities:
- Assist with planning, scheduling, managing, and developing a variety of recreation/fitness and arts programs specifically focused on seniors and pre-school ages.
- Ensures that all programs and activities are implemented according to relevant legislation, policies, budgets, and procedures, including administrative duties.
- Research fitness and recreation programs, trends, funding sources and project requirements.
- Develop novel ways to increase community participation in programs and sports.
- Assist in recruiting, selecting, monitoring, and scheduling program staff and volunteers.
- Assist with the implementation of orientation and training of program leaders/facilitators.
- Coordinate the preparation of program information for use in promotion through website, social media platforms, digital and printed newsletter with the Program Manager and General Manager.
- Assist in managing equipment inventory, including the distribution, return of equipment and ensuring proper storage of equipment at the facility.
- Perform light caretaking duties in the centre in the absence of a caretaker or General Manager.
- Fulfill duties related to facility rentals and inquiries in the absence of the General Manager.
- Assist as required with day-to-day programming and rentals as required. This includes:
- Schedule and complete rental contracts, maintain rental calendar, distribute and collect keys/fobs, inspect the facility after rentals, and collect deposits and other monies.
- Manage payments and refunds.
- Schedule and facilitate the needs of program instructors.
- Respond to phone calls and emails regarding the operations of the Community Centre.
- Assist in the management of the canteen, ensuring all equipment remains in good working order, restocking supplies as required and working with volunteers (scheduling, training & dealing with issues as they arise with customers & volunteers).
- In the absence of the General Manager, provide access for and monitor any contractors who are performing repairs, renovations, etc. at the Centre.
- In the absence of the General Manager, the Program Facilitator/Assistant General Manager is expected to:
- For significant maintenance items that require professional skills, the Assistant General Manager will be responsible for contacting and arranging for contractors, professionals, etc. to perform repairs.
- Daily walk around the exterior and interior of the facility and grounds ensuring the property is clean and making note of any repairs that are required. Repairs should be undertaken with consultation with the Board of Directors.
- Weekly walk around the entire property ensuring that the playground is tidy (contact parks as needed), fields are in good order, etc..
- Assist in the management of the canteen, ensuring all equipment remains in good working order, restocking supplies as required and working with volunteers (scheduling, training & dealing with issues as they arise with customers & volunteers).
- Attending planning meetings and board meetings as needed.
- Other duties as assigned.
Qualifications/Credentials
- Prior experience with program facilitation and/or facility management is highly desirable.
- Satisfactory Police Criminal Record Check WITH Vulnerable Sector Check (PVSC) and Child Abuse Registration Check required.
- Valid Province of Manitoba driver’s class five (5) license required.
- Working knowledge of computer applications such as Microsoft Office (Word, Excel, etc.), online collaboration tools such as Gmail, Google Docs, Meet and comfort with computers, software, and social media required.
- Ability to establish priorities and action work objectives with a high level of independence and minimal supervision.
- Ability to work well with others, communicate clearly and to take initiative and go above and beyond.
- Effective public relations skills and strong public speaking/presentation skills.
- Ability to independently coordinate, organize and problem solve.
- Ability to communicate effectively verbally and in writing.
- Flexibility and the ability to work weekends, as needed.
- Ability to meet all physical demands of the position which includes, but is not limited to, seeing, speaking, touching, walking, standing, bending, reaching overhead, crouching/kneeling or crawling, as well as the ability to regularly lift/move up to 50lbs independently.
- A preference will be given to the residents of our community or those that have very strong ties with it.
If you have questions about this position or you want to apply, please email directoratlarge4@whyteridge.ca. Please submit your resume by the end of the day, Tuesday, Jul 2, 2024.
